According to the writers of Ph.D dissertation writing service, there are some specific goals and success criteria of an organization or a company. The process of initiating, executing, planning and controlling the work for the purpose of achieving the goals of a company or an organization is known as project management. The main aim of project management is to achieve these goals within the given constraints. The primary constraints of the project management are scope, time, quality and budget. In the secondary constraints of the project management, there come the techniques to overcome the challenges to achieve these objectives. The project management is different from the management. Its reason is that project management provides us with finite time and budget to achieve the specific objectives of an organization. On the other hand, management is an ongoing process and we can see some changes in its time and budget.
Importance of project management
To manage a project from start to the end, there requires a team with different skills and talents. There are lots of benefits of project management. Some of them are explained below;
Project management is very important for the success of a company or an organization because it provides an idea about the real value of the business against the business opportunity. Project management provides strategic goals for all clients. With the help of project management, a company or an organization ensures that it will fit well within the strategic framework of all the clients. The goals of the best quality project management are aligned with the goals of the business. Project management provides real value to the business of a company. No doubt, with the progress of your project, you will have to face some risks. These risks can become the cause of some challenges. With the help of project management, a project manager will overcome these challenges by realigning the strategies of the company.
With the help of project management, it is also possible for us to bring leadership and to provide directions for the success of a company. If you are running a company without project management, it means that you are running a ship without a rudder. A ship without a rudder runs without any direction and control. Therefore, with the help of project management, you can provide leadership and vision to a company. This leadership will coach and inspire the team members. Along with coaching and inspiration, the leaders of an organization will also do the accountability of their team members. The project manager is responsible for the success or failure of a project. Therefore, he will try his best to streamline the duties of the team members.
Clear focus and objectives
Project management is very important to us. Its reason is that it provides us with a clear plan to execute the strategic goals of an organization or a company. With the help of project management, we can’t leave our team just on the basis of suppositions. Its reason is that project management argues us to take an overview of the work of the team members on a daily basis. Sometimes, there is a possibility that the team members are not able to work according to the plan. Under such a situation, the project manager is also helpful for an organization or a company because it can break the tasks of the project into easily attainable chunks.
Realistic project planning
With the help of project management, it is also possible for us to set realistic expectations for the project. The project management also allows a company to take an overview of the budget estimates and timeline of the project. On the other hand, without project management, it is difficult for a company to get an idea about the budget and timeline of a project. It means that the projects will be late and the budget of these projects will also over. The effective project managers can easily negotiate with the stakeholders, teams and management members for the purpose of achieving the required goals of the company. The project manager also ensures reasonable bounds for all the team members of the company.
The quality of the products or services of a company plays a vital role in the success of a company or an organization. The project management is helpful for a company or an organization to constantly hit the mark of the best quality of the products or services. When a company is going to complete a specific project, it has to face enormous pressure. If this company has the best quality and well-experienced project manager, he can easily overcome this enormous pressure and he will also ensure the best quality of the products or services of the company. On the other hand, in the absence of a dedicated project manager, a company has to face some problems like tightened schedules and rushed processes. All of these things lead a company towards the bad quality of the products or services.
For the success of a company, we can’t deny the importance of risk management. Its reason is that if these risks are not properly managed and mitigated, these risks become issues. Project management is also helpful for a company to manage the risks within a company. The best project manager never discusses these risks with the clients. Project management provides a complete process to the project managers to analyze these risks, to quantify these risks and to overcome these risks before becoming the issues.
It is a fact that all the people are not capable to do all the things. The project management also provides an idea to the project managers how to hire the best people who can do some specific tasks within a given interval of time. For this reason, the project managers have to keep in mind the lifecycle of the project. The project management also provides answers to the following questions;
- How to complete a project?
- How to implement the plan?
- How to achieve the required goals?
Another benefit of project management is that it tracks and reports the progress of the project continuously. The proper oversight and reporting of the project provide a clear idea to the project manager when a project starts and when it will end. This continuous oversight of the project also provides an idea to the project manager about the deviation of the project. After spotting the deviations of the project, it is easy for us to correct it. The continuous status reports are also helpful to ensure the stakeholders that the project is going on the track.
Steps to writing a project management plan
A project management plan is a document that contains the objectives and scope of the project. A project management plan is prepared in the form of a chart that is helpful for us to communicate with the stakeholders. Some essential steps to write the project management plan are given below;
Understand the scope and value of your project
The main aim of writing the project management plan is to define your approach to manage the project. Every project needs a project management plan because it provides an idea to the employees and stakeholders about the scope and deadlines to complete different tasks of the project. In other words, a project management plan is just like a story of your project. In order to understand the value and scope of your project, you should get the answers to the following questions;
- What are the major deliverables of your project?
- How to get these deliverables within due date?
- What is the role of the project team in getting the deliverables of the project?
- How the project team can meet the milestones of the project?
Conduct extensive research
If you don’t have enough idea about all the facts of your project, there is no need to commence the project management writing task. You should carefully read all the documents of your project and communicate with other people relevant to your project. You should thoroughly read all the details that come with these documents. You should clearly understand the details of your project and take an overview of these things before commencing the project management writing task;
- What are the goals of your project?
- What are the needs and expectations of the clients?
- What is the decision-making process of the client team?
Ask tough questions
No doubt, in order to achieve the goals of your project, you have to take an overview of the process, general policies and general risks of your project. Some tough questions to ask about the project management plan are given below;
- How to gather feedback from the team members?
- What are the owners of the project?
- What are the stakeholders of the project?
- What is the deadline to complete the project?
- What is the preferred mode of communication?
Create your project management plan outline
The outline of the project management plan consists of all the main points that are necessary to add in the project management plan. Some essential points of the project management plan outline are given below;
- What are the deliverables to complete the project?
- What are the tasks to complete the project?
- Client’s approval process
- Timeframe to complete the tasks
- Resources to complete the tasks
- All the assumptions to complete the project management plan
- All the assumptions about the budget to complete the project
Talk with your team
We can’t deny the role of the team members to complete the project. Therefore, while writing the project management plan, it is also necessary for the project manager to contact the project management team. The team members can provide an idea to the project managers about the project goals and efforts required to achieve these goals.
Write your full project plan
After gathering enough details about your project, the next step is to put together this information in the form of a solid project management plan. There are lots of online tools are available that are helpful for the writers to formalize their thoughts in the form of a consistent and readable project management plan. Some features of a project management plan are given below;
- You should include the pertinent project information
- You should break all the milestones and deliverables of the project in the form of different sections
- You should assign responsibilities to all the team members
- You should provide a list of all the resources that are helpful to complete different tasks of the project
- You should clearly add the start and end date of each task
- You should add clear explanations of those notes that are confusing for the readers
- There should be clear planning about the risks of delays
- Never forget to add the logo of your company and project
- You should use the brand font of your company
Share your plan with the team
After completing your project management plan, you should share it with the team members. Your team members will provide their views about the quality of the project management plan. On the basis of their views, you can improve the quality of your project management plan.
Prepare to keep planning
There are some projects that are smooth and you can achieve the objectives of these projects easily. On the other hand, there are also some projects that can create some issues for project managers. Under such a situation, the project managers can bring some changing in their plans. While bringing some changing in the project management plan, they should stick to the main objectives of the project.
Advantages of the project management plan
There are some advantages to the project management plan. These advantages are given below;
- A project management plan can save crucial execution time. It means that if you spend one hour in preparing the project management plan, you can save three hours during the execution of this plan.
- It can define the overall project in detail.
- It can establish the boundaries of the project. By establishing the boundaries of the project, it is easy for us to get an idea about the scope and deliverables of the project.
- One can easily get an idea about the project team and the stakeholders of the project.
- We can easily indicate the schedule of the project.
- We can also get an idea about the scope and cost of the project with the help of the project management plan
- It is also helpful for us to get project performance reports
- It can fulfil the communication needs between the team members and project managers
- It allows the project managers to get an idea about the needs of the project
- It is also helpful for us to control the activities of the projects
Tips to write a project management assignment
Most of the business students have to pass the project management course at the college as well as at the university level. If you are studying the project management course at the college or university level, your advisor can ask you to write the project management assignment. Some essential tips to write the project management assignment are given below;
Select an interesting topic idea
The first and the most important step to write the project management assignment is to select a topic idea. This topic idea should be interesting and intriguing for the readers. Some interesting and intriguing topic ideas to write the project management assignment are given below;
- What is the value of the information in the project management?
- What is the importance of stakeholders in project management?
- What is project scheduling in the project management?
- What is facility lifecycle costing?
Understand the topic
An interesting topic will be helpful to you to hold your interest. An interesting topic idea will be helpful to you to develop an interesting assignment. In order to make your project management assignment more descriptive and informative, it is necessary for you to understand the topic in an effective way. One can easily understand the topic of an assignment by preparing a list of all the questions from all the angles of the assignment topic.
Research your topic well
After deciding on an interesting topic idea and understanding it, the next step is to research it well. The best way to research your topic is to prepare a list of academic and authentic resources relevant to your topic. After preparing this list, you should try to read as many resources as you can. Some essential online resources to gather enough data about the project management assignment are given below;
- International Journal of Project Management
- Project Management Journal
- The Journal of Modern Project Management
Gather relevant information
There is no place of illegitimate information in your project management assignment. Therefore, you should try to add relevant information in your project management assignment. The best way to add the legitimate information in your project management assignment is to sort out the gathered information and try to keep only that information which is relevant to the main theme of the project management assignment topic idea.
Understand the structure
During the academic life of a student, the student has to write lots of academic papers like an essay, assignment and coursework etc. The structure and format of all the academic papers are different from each other. Therefore, while writing the project management assignment, the students should follow the professional structure and format. You advisor will also provide some guidelines about the structure and format of the assignment. You should also try to follow these guidelines and requirements.
Draft your assignment
After gathering enough data for the project management assignment, the next step is to prepare the first draft of the assignment. While preparing the first draft of the assignment, the students should make sure that they are adding the relevant information in it. Moreover, there is no need to take care of the grammar, spelling and punctuation mistakes while preparing the first draft of the project management assignment. Its reason is that these mistakes can easily be removed during the revision process of the assignment.
Take care with the language
The language of the project management assignment should be simple and comprehensible. There is no need to use any kinds of jargons in your project management assignment. Its reason is that these jargons are not easily understandable for all the readers. If some technical points of your assignment are not easily understandable for the readers, they will never be able to pay full attention to the main theme of the project management assignment.
Proofread and edit
After completing the project management assignment, you should proofread and edit it and try to remove all the mistakes from your assignment. The proofreading and editing process of your assignment should be divided into several steps. In the first step, you should remove all the grammar, spelling and punctuation mistakes. In the second step, you should ensure the consistency and logical flow of all the paragraphs of your assignment. In the third step, you should make sure that your assignment is written by following the professional structure and format.
The process of initiating, planning and controlling the objectives of an organization is known as project management. There are lots of benefits of project management like it can streamline the process to get the required objectives of the project, it is helpful to complete the project within the given time and it can limit the budget of the project. If a student is studying a project management course at the college or university level, he will have to write an assignment. In order to get the best grades in the project management assignment, the students have to create the best quality assignment. Some essential tips to create the best quality project management assignment are to select an interesting and intriguing topic idea, to clearly understand the project management topic idea, to follow the professional structure and format of the assignment, to conduct effective research and to ensure the error-free assignment.